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Solicitation Conference Space Post Date: May 22, 2026 Contract Location: John Joseph Moakley Courthouse, 1 Courthouse Way, Boston MA 02210 Solicitation Type: Lodging, Meals, Conference Meeting room space, On-Site Parking, Audio/Visual Equipment Rental. Hotel Locations in Falmouth MA or Newport RI only. Solicitation Number: MA-PROB26-0001 Agency: United States Judiciary Office: U.S. Probation and Pretrial Services Office for the District of Massachusetts Location: John Joseph Moakley Courthouse 1 Courthouse Way, Suite 1-200 Boston MA 02210 A. Instructions, Conditions, and notices to Offerors: Summary: This request is to provide training space, rooms and meals by a commercial hotel, for a training event to be held by the U.S. Probation Office for the District of Massachusetts. Responses from Hotel event manager staff ONLY for hotels with onsite catering, lodging, meeting space and audio/visual access. No third-party entities. U.S. Probation will contract directly with the hotel representative for the event. Event Dates – 9.22.26 - 9.23.26 -9.25.26 – no substitute dates. Components: Lodgings, Meals, Light Refreshments, Meeting Spaces, Parking, Audio/Visual Equipment Rental: A. Lodging: The lodging facility shall support approximately 75 single-occupancy rooms, for a 2-night stay. Entity must honor the U.S. Government Per Diem for lodging (www.gsa.gov/perdiem). Lodging Dates and Rates: Note 12 guest rooms will be needed on 9.22.26 for a small group of attendees. Check in Date 9.23.26 - 75 guest rooms 9.24.26 – 75 guest rooms Check out Date 9.25.26 Single Occupancy: • Rate for Falmouth MA, Government Rate $142/night per General Services Administration (GSA) • Rate for Newport RI, Government Rate $ 218/night per General Services Administration (GSA). B. Meals: Entity must honor the U.S. Government Per Diem Rate for meals and incidentals for breakfast, lunch and dinner www.gsa.gov/perdiem for approximately 80 attendees. Example 9.23.24 – Afternoon Break, Dinner, Half day beverage service 9.24.24 – Breakfast, Lunch, Dinner, All day beverage service 9.25.26 – Breakfast, Half day beverage service C. Meeting Space: The venue must be able to provide 2 breakout rooms that can hold at a minimum 1/3 of the participants as well as a main room space that can accommodate the entire staff of approximately 75 people from 9.23.26 -9.25.26. D. Parking: On-site parking is required for the entirety of the stay 3 days/2 nights based on the confirmed number of attendees and must be available for the dates of 9.23.26 -9.25.26. E. Audio/Visual Equipment Rental Requirements: Preferred on Site or suggested vendor • House Sound System Package – includes mixer, wired podium microphone, wireless lavalier microphone, and PC audio (through HDMI and 3.5 mm stereo connection). • Tripod Screen Package – includes high-definition projector and all cabling to connect to client laptop (VGA, HDMI cabling, power strip). • Audio, Visual and power connections need to be located at same place…
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