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Sources Sought: Comprehensive Preventative Maintenance for Heating, Ventilation, and Air Conditioning (HVAC) systems at the Standing Rock IHS Hospital in Fort Yates, North Dakota and the Youth Regional Treatment Center (YRTC) in Wakpala, South Dakota. Sources Sought Notice Number: IHS-SS-26-1520227 This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation, an obligation or commitment by the Indian Health Service. This notice is intended strictly for market research to determine the availability of Indian Economic Enterprises (IEE) Businesses. Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. The anticipated applicable NAICS code for this acquisition is 238220, Heating, ventilation and air-conditioning (HVAC) contractors- other relevant NAICS codes will be considered based on responses received. 1.0 BACKGROUND The Indian Health Service (IHS) requires periodic maintenance to assure that obvious damages or changes that might affect the system(s) operability are visually identified. It is vital to have the inspection and testing required by code to ensure continued accreditation by the Center for Medicare and Medicaid Services and the Joint Commission of our facilities. 2.0 OBJECTIVE The primary objective of this project is to provide preventative maintenance on HVAC systems in the buildings identified. The purpose is to assure operational reliability. Location This service is to be provided at multiple locations: Ft. Yates, North Dakota, and Wakpala, South Dakota. 3.0 SCOPE CONTRACT REQUIREMENTS AND PERSONNEL QUALIFICATIONS A. The Contractor shall perform the following tasks: Preventative Maintenance Tasks: At a minimum, the following task shall be completed unless the manufactures recommendations require additional task or intervals. A. Air Handlers Units 1) Operational – Minimum 3 per year 2) Filter Change - Minimum 3 per year 3) Comprehensive – Minimum 1 per year 4) Coil Cleaning – Minimum 1 per year B. Boilers 1) Startup – Minimum 1 per year 2) Combustion Analysis/Smoke Test - Minimum 1 per year 3) Tube Brushing – Minimum 1 per year 4) Operational – Minimum 1 during winter season C. Chiller 1) Startup – Minimum 1 per year 2) Operational – Minimum 1 during heating season 3) Coil Cleaning – Minimum 1 per year D. Pumps 1) Operational – Minimum 3 per year E. Variable Air Volume Box 1) Comprehensive – Minimum 1 per year F. Building Automation System (JCI Metasys) 1) Comprehensive (all equipment) – Minimum 1 per year Emergency Service and Equipment Replacement: Contractor shall provide emergency services to troubleshoot and diagnose failed equipment. Contractor will be required to respond to emergency call within 4 hours. Equipment that needs to be replaced due to life expectancy or obsolete, con…
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