Description

Ice Machine Preventive Maintenance Service Oklahoma City VA Health Care System VA Medical Center Oklahoma City, OK. 73104 BRIEF SCOPE OF WORK (This is for information only) Ice Machine Preventive Maintenance Services in accordance with the terms and conditions stated within this abbreviated Performance Work Statement (PWS). The subsequent solicitation is planned to be a Base with Four possible Option Year(s) Contract. This is a Request for Information (RFI) Only for Market Research purposes, no Award will be made from this RFI. INSPECTION SERVICES: General: The purpose of this contract is to provide the Oklahoma City VA Health Care System with comprehensive preventative maintenance and cleaning services for its inventory of ice machines. The facility has a fleet of 54 individual ice machine units requiring semi-annual maintenance per each unit s OEM and the hospital s infection control management plan. LOCATIONS: OKC VA Medical Center 921 NE 13th street OKC OK 73104 Lawton Main 4303 Pitman St. Ft Sill OK 73503 SERVICES AND DELIVERABLES: The contractor shall supply all labor, materials, and other supplies needed to complete all required maintenance, testing, inspections, and cleaning in accordance with each machine s OEM. The contractor shall be expected to perform contracted services onsite at the VA medical centers listed. The VA medical facility will not provide any materials, parts, or tools to the contractor; the VA will only provide a space for the contractor to perform the preventative maintenance services within the Engineering shops on an incremental basis. Work shall not be performed at the same location where each ice machine sits throughout the facility. The contractor shall be expected to go to each respective ice machine location and move it to the designated location within the Engineering shops to perform maintenance so that no interruptions occur throughout the facility. In addition to performing maintenance on each of the ice machines, the contractor shall be expected to maintain a detailed log showing clearly when each unit s preventative maintenance was performed, the locations that the unit was placed back in the facility, and the next due date for maintenance/cleaning based on a semi-annual interval. The documentation that the contractor keeps must be in two forms. First, a hard copy log showing the dates completed with each respective technician s handwriting (do not pencil whipped). Second, a digital Excel file showing the current inventory of ice machines and their respective locations. Upon completion of each PM interval, the contractor shall be expected to remove any old stickers from each individual ice machine before placing the new PM sticker on the unit in a clearly visible location. The PM sticker must indicate with no ambiguity as to when the next due date is for the unit s PM. Sticker dates must adhere to the following formats: DAY-MONTH-YEAR (e.g., 15-MAR-2026). The contractor s preventative maintenance program s…

Classification

Place of Performance

Contracting Office

Contacts

Attachments (1)

• Attachment 1