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STATEMENT OF WORK | HVAC / DX PM Services 41 Units | LAJ VAMC | Document No. LAJ-ENG-SOW-HVAC-PM-2026-001 Rev.1 FOR OFFICIAL USE ONLY PRE-AWARD SENSITIVE Page 1 Deputy Chief Engineer LAJ VAMC Facilities Management | Rev. March 2026 | v4.0 STATEMENT OF WORK & IGCE Preventive Maintenance & Cleaning 41 DX HVAC Units | IAW Manufacturers' IFU Mini-Splits Condensing Units Packaged RTUs Precision Cooling / CRAC Air-Cooled Chillers Refrigerants: R-410A · R-134A · R-22 · R-407C · R-404A | 1.5 Ton ~273 Ton | 41 Units | 14 Locations Regulatory Baseline: NFPA 70E-2024 NFPA 70B-2023 NFPA 99-2024 ASHRAE 170-2025 ASHRAE 180-2018 TJC EC.02.05.01/.02 VHA Dir. 1028 / 1061(4) VA PG-18-10 (Rev. 3/1/2024) EPA AIM Act Document No. LAJ-ENG-SOW-HVAC-PM-2026-001 Solicitation # [TBD at Award] Prepared By Deputy Chief Engineer, FMS Rev. Date March 2026 Total Units 41 DX Units / 14 Locations Contract Type FFP / T&M NTE / Cost (CLINs) Period of Perf. Base Year + 3 Option Years NAICS 238220 Plumbing, Heating & AC SECTION 1 PURPOSE, SCOPE & REGULATORY FOUNDATION 1.1 Purpose This Statement of Work (SOW) establishes performance requirements for a qualified mechanical contractor to provide preventive maintenance (PM), cleaning, inspection, and regulatory-compliance services for forty-one (41) direct expansion (DX) HVAC and refrigeration units at the Louis A. Johnson (LAJ) VA Medical Center, Clarksburg, West Virginia (VISN 5 / NCO 5). The equipment inventory spans 14 locations and ranges in capacity from 1.5-ton ductless mini-splits to a 273-ton York YVAA air-cooled chiller. Services shall be performed in strict accordance with each unit's manufacturer Instructions for Use (IFU), the applicable codes and standards cited in Section 1.2, VHA Directives, VA Technical Information Library (TIL) publications, and The Joint Commission (TJC) Environment of Care requirements. This SOW is performance-based: the Contractor is responsible for achieving the outcomes defined herein and shall exercise professional judgment within the boundaries established by the IFU and applicable standards. 1.2 Regulatory Foundation Current Editions (as of Award Date) The Contractor's program shall be governed by the most current editions of all applicable standards. The following hierarchy of authority applies. In cases of conflict, the more stringent requirement governs. VA/VHA Directives and VA CFM Technical Information Library (TIL) publications highest authority for VA medical facilities. The Joint Commission (TJC) Hospital Accreditation Standards EC.02.05.01 (Utility Systems) and EC.02.05.02 (Water Management Program); non-compliance constitutes a TJC finding reportable to facility leadership. NFPA codes and standards mandatory reference for healthcare occupancies under NFPA 99-2024, NFPA 101-2021, NFPA 110-2022, NFPA 70E-2024, NFPA 70B-2023, NFPA 90A-2024, NFPA 90B-2024. ASHRAE standards ASHRAE 170-2025 (ventilation), ASHRAE 180-2018 (HVAC PM), ASHRAE 15-2022 (refrigeration safety), ASHRAE 34-2022 (…
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