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Effective Date: 12/30/2025 Page 1 of 3 Revision: 02 Acquisition ID#: 36C263-26-AP-2198 DEPARTMENT OF VETERANS AFFAIRS SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL ITEMS IN ACCORDANCE WITH FAR 12.201-1, Simplified Procedures Acquisition Plan Action ID: 36C263-26-AP-2198 1. Contracting Activity: Department of Veterans Affairs, VISN 23, VA Central Iowa Health Care System (VACIHCS), 3600 30th St, Building 7E, Des Moines, IA 50310. 2237: 499-26-3-6720-0014 2. Nature and/or Description of the Action Being Processed: This procurement is for upgrade services for Ophthalmology and Optometry instruments VISN wide. These request services are for support of eye imaging modalities with an interface to Carl Zeiss FORUM PACS middleware and the Federal Electronic Health Record (EHR). This VA system interfaces an eye care image and data management system specifically designed for hospitals to improve their workflow efficiency. 3. Description of Supplies/Services Required to Meet the Agency's Needs: This requirement will upgrade the software and hardware of installed instruments to bring the software up to date. The upgraded software is due to end of life by the software OEM, Microsoft, therefore upgrades need to be completed prior to the deadline set by the OEM. This will ensure network security for VA personnel and patients, while also maintaining compatitbility with the FORUM PACS and EHR networks, as well as the extended life of installed instruments. Estimated Total: $422,895.00 4. Statutory Authority Permitting Restricted Competition: FAR 13.5 Simplified Procedures for Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106-1(b)(2) for restricting competition on this procurement. Competition is restricted on this procurement for the reason below: (X) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements ( ) Unusual and Compelling Urgency ( ) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services ( ) International Agreement ( ) Authorized or Required by Statute ( ) National Security ( ) Public Interest Effective Date: 12/30/2025 Page 2 of 3 Revision: 02 Acquisition ID#: 36C263-26-AP-2198 5. Demonstration that the Contractor's Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): Only the Zeiss Upgrade is compatible with the existing Zeiss equipment, software, and servers due to proprietary software and maintenance. Zeiss has provided a sole source letter stating only PROAIM is authorized to represent Zeiss in service and maintenance for Ziess manufactured equipment. Only PROAIM, representing Carl Zeiss Meditec USA Inc., is authorize to represent Zeiss related to Zeiss “OPTIME” Service Contracts, and/or ON-SITE Repair for Zeiss Products. Zeiss will not acce…

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