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INTRODUCTION: This announcement constitutes a Request for Information (RFI) notice for interested and experienced vendors capable of providing a full-service conference room and audio-visual procurement and installation. IMPORTANT NOTICE: This RFI notice is being issued for the purpose of determining market capability of sources and assessing industries' current capabilities in the technology area. This does not constitute an Invitation for Bid (IFB), a Request for Proposal (RFP), a Request for Quote (RFQ) or an indication that the Government will contract for any of the items and/or services contained in this notice. THIS is NOT a Request for Proposals. NO SOLICITATION DOCUMENTS EXIST AT THIS TIME. Any information provided does not constitute a proposal but will be considered an exchange of capabilities and ideas. The Government will not be responsible for any cost incurred in furnishing this information or potential participation in the event. This RFI does not constitute a commitment, implied or otherwise, that the government will take procurement action in this matter. All information received in response to this notice that is marked Proprietary will be handled accordingly The due date for responses to this RFI is 13 May 2026, 5pm EDT. BACKGROUND: The furniture, such as the executive meeting table & chars and the audio-visual & video conferencing equipment in the conference rooms is outdated and no longer meets requirements for day-to-day use and fast-paced conferencing environment. These rooms are used throughout the year for both in-house meetings and outside meetings leveraging the Microsoft Teams platform and Microsoft Office 365 products primarily. In addition, these rooms are also used for meetings where outside agencies are in attendance. Requirements: The government is seeking design configuration ideas to update the furniture & conference space and enhance and ensure the continuous and reliable operation of a single conference room A/V system. The scope of work includes furniture installation, potential Audio-Visual (A/V) equipment upgrades, minor room renovations and ensuring all A/V equipment adheres to all relevant Department of Defense security and compliance standards. Key areas of responsibility will include: Room Renovations: Carpet installation, painting of walls, minor repair of walls and conduit installation as necessary. . Room dimensions: Room 1 = ~270”W x 300”L Room 2 = ~270”W x 360”L Accessory Renovations: Provide flag stands and update ornamental organizational wall mounted logos and name lettering. Furniture Removal: Removal and disposal of existing conference room furniture. Furniture Installation: Install main conference table and chairs with power and LAN connections for each participant. Table should seat a minimum of 12-14 people. Provide an additional 10 like chairs for around the room seating. Install a side desk to control audio visual equipment with 1 chair. Install 2 credenzas, 1 with a built-in refri…
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