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PRE-PROPOSAL CONFERENCE OUTLINE PROJECT 589A6-26-449 Resurface Campus Roads, Leavenworth 05/06/2026 Introduction Good morning, thank you for taking the time to attend this pre-proposal conference. Today we will first discuss contractual issues, then we will discuss technical issues, entertain questions, and finally conduct a walk through of the areas. Before we cover the issues, let me first introduce myself and the Government staff. CO Tim Parison COR Kim Irelan I. Contractual Issues 1. General: Project Title: 589A6-26-449, Resurface Campus Roads, Leavenworth (b) Magnitude of Project: $1,000,000.00 - $2,000,000,00 (c) Period of Performance: 180 days after receipt of notice to proceed. Site Visit Questions are due in writing to the Contracting Officer on 13 May 2026 by 10:00am Central Time. The email address is listed in the solicitation and/or an amendment. Proposals are due Tuesday 26 May 2026, at 2:00pm central time at the NCO 15 office at 3450 S. 4th Street, Leavenworth, Kansas 66048-5014. If the proposal does not reach our office in time, it cannot be accepted for any reason. If the proposal is deliverd to the Leavenworth VA Medical Center, it cannot be accepted. Fax or sent bids are NOT acceptable. The project is 100% slt aside for Service-Disabled Veteran Owned Small Business. The successful prime contractor will be required to perform no less than 15 percent of the construction labor. Award will be made using the LOWEST PRICE TECHNICALLY ACCEPTABLE (LPTA) Source selection process outlined in FAR Part 15. Please pay attention to the proposal submittal instructions for the solicitation package. The Government plans to receive the award without discussions. Offerors must provide a breakdown of labor and material costs by division for each bid item in the solicitation. Failure to provide a breakdown of labor and materials with the proposal will render the proposal technically unacceptable. Failure to acknowledge any, and all amendments issued to this solicitation shall be cause for rejection of the offer. Failure to provide information is the most common reason for a proposal to fail technically. Offerors are encouraged to read the Factors for technical acceptability carefully. For example: Under Factor 4, with regards to the Safety Officer, the minimum standard for a Safety Officer includes: Life Safety, Scaffold Safety, OSHA 30, Fall Protection Training, Crane/Rigging Safety and the individual must have a minimum of 5 years of experience as a Safety Officer. If Offerors fail to mention one of these standards (OSHA 30 as an example), the proposal will fail technically. Offerors are responsible for providing the information requested in the solicitation for both price and technical factors. Failure to provide an adequate Contractor Safety Plan which addresses the minimum standards for compliance under Factor 4 can be a technical failure. The calculation of Self-Performed and/or Subcontracted Work must be provided with the Contractor proposal.…
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