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General Information Notice Type: Presolicitation / Sources Sought Project Title: Records Management Proposed Solicitation Number: TBD Agency / Office: Department of War / US Air Force / 30 CONS/ PKB Location: Lompoc, CA 93437 NAICS Code: 561410 (Document Preparation Services) Product Service Code (PSC): R603 (Support—Administrative: Transcription) Posting Date 5/12/2026 Anticipated Solicitation Date: 5/27/2026 Description of Requirement BACKGROUND In order to modernize records management and ensure the secure, efficient archival of sensitive documents, 30 FSS must digitize its physical legal and personnel action records. Physical records consume valuable space, are susceptible to degradation, and are inefficient to access. Digitizing these records will improve data security, streamline access for authorized personnel, and align with government-wide paperless initiatives. 2.0 MINIMUM SPECIFICATIONS The primary objective is to scan, digitize, and securely store approximately 800 legal and personnel action files on the Vandenberg SFB SharePoint site. Digitize approximately 800 files, with an average of 20 pages per file. Prepare physical documents for scanning, including the removal of staples and paperclips. Scan all documents in black and white at a minimum of 600 dots per inch (dpi). Create a single, searchable PDF file for each individual personnel record. Compress all PDF files using a lossless compression format to conserve server space while maintaining quality. Name each file according to the specified convention: (Calendar Year, File Type Number, Person's Name). Example: CY2023; #12; Last Name, First Name. Bookmark the electronic file to divide the file into sections when indicated in the hardcopy Securely upload all digitized files to the designated Vandenberg SFB SharePoint site. Destroy physical records after successful digitization and verification. 3.0 DESCRIPTION OF WORK The contractor shall deliver a complete, turn-key digitization service. The contractor shall coordinate with the Government representative to access, process, and store all required records. Contractor shall coordinate with Brett Peters (30FSS/FSCA) to receive and sign for all physical records to be scanned. Contractor shall prepare all files for scanning, which may include removing staples, paperclips, and bindings. Contractor shall scan all documents to the standards specified in Section 2.0. Contractor shall apply the file naming convention (CY2023; #12; Last Name, First Name) to each file. Contractor shall upload all named and compressed PDF files to the specified SharePoint library. Contractor shall test a sample of uploaded files with a Government representative present to verify quality, legibility, and proper naming. Upon written confirmation from the Government representative that all files have been successfully digitized and stored, the contractor shall destroy the physical paper records in accordance with non-record material disposal guidelines in General…

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