Turnkey Event Management and Production Services for the American Thanksgiving in Singapore Festivalview on SAM.gov

This is a pre-solicitation notice only. The solicitation is not available at this time. Quotations submitted in response to this notice will not be accepted. The U.S. Department of State, U.S. Embassy Singapore, intends to issue a Request for Quotations for turnkey event planning, production, and management services for the inaugural American Thanksgiving in Singapore Festival. The public festival is tentatively planned for November 2026 at Jewel Changi Airport, Level 4. The event will be designed to accommodate an anticipated attendance of at least 1,000 people. It is expected to include multiple activity zones, American corporate partners, exhibitors, entertainment, food and beverage activations, and interactive experiences highlighting American Thanksgiving, American culture, and American food ingredients and products. Scope of Requirement The contractor will serve as the single point of responsibility for the successful planning, coordination, production, execution, and closeout of the festival. The contractor will furnish all personnel, supervision, project management, equipment, materials, supplies, transportation, production services, subcontractors, vendor coordination, licenses, permits, approvals, and other resources necessary to deliver a complete and fully operational event, except for any property, services, facilities, or information expressly identified in the solicitation as Government-furnished. Required services are anticipated to include, but are not limited to: Event concept development, design, and planning Venue and stakeholder coordination Project and production management Staging, audiovisual, lighting, sound, and technical production services Event logistics, setup, teardown, and waste removal Exhibitor, sponsor, vendor, and subcontractor coordination Entertainment and programming coordination Food and beverage activation coordination Marketing and promotional support Registration, attendance, and guest-flow management Health, safety, security, and emergency planning On-site event operations and staffing Required licenses, permits, registrations, and approvals Post-event closeout and reporting On-Site Management and Subcontractor Control The prime contractor must provide active, on-the-ground management in Singapore and retain overall responsibility for all subcontractors, vendors, and suppliers. The prime contractor shall designate an experienced on-site event manager with authority to direct the work, control subcontractor performance, commit contractor resources, resolve operational issues, and coordinate directly with the Contracting Officer's Representative and other event stakeholders. The on-site event manager must be available in Singapore for required planning meetings, site visits, rehearsals, setup, event execution, teardown, and closeout activities. The event manager must be continuously present at the event site during setup, rehearsals, public operating hours, and teardown. The prime contractor may subcontra…