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DEPT OF DEFENSE › DEFENSE COMMISSARY AGENCY- EUR AREA

Posted Aug 20, 2026

Due Aug 26, 2026

Site visit

Kapaun/Vogelweh, DE-RP

NAICS 238990 – All Other Specialty Trade Contractors

Sol # HQC01026QE022

AI Summary

• The Performance Work Statement (PWS) defines preventiveness requirements for non-personal services contract to manage facilities & institutions at Defense Commissary Agency (DeCA Vogelweh, Germany).
• Contractor is responsible for providing qualified labor, management, materials, and specialized tools to ensure facility operations.
• Mandatory: 100% initial equipment/refrigerant inventory, scheduled checks, and detailed cost estimates via SOMS within specified timeframes.
• The Performance Requirements: Preventive Maintenance & Unscheduled Repair Protocols
• PM: Initial equipment refill, semi-annual inventory update, and scheduled checks require 100% inventory.
• UM: Detailed cost estimates must be provided via SOMS online within 14 days of approval for repairs.
• EM: Continuous operation with a 3-hour on-site response window; exceeding $3000 in repairs requires immediate COR coordination.
• Systems & Data Integrity Requirements
• Requirements for work orders, inventories, billing through SOMS.
• Documentations compatible only with Microsoft Office; all communication logs and briefings in English.

Description

Date of update: 20 August 2026: Combined Synopsis Update 2: The combined synopsis has been extended until Wednesday, 26 August 2026. An upcoming update will be posted to answer all questions received from industry. Date of update: 11 August 2026: Combined Synopsis Update: A.09.01.11 Solicitation Attachment 3 Site Visit Directions Date of posting 6 August 2026: The Performance Work Statement (PWS) defines the requirements for a non-personal services contract to provide Preventive (PM), Unscheduled (UM), and Emergency Maintenance (EM) for the Defense Commissary Agency (DeCA) Vogelweh Headquarters in Germany. The contractor is responsible for providing all qualified labor, management, materials, and specialized tools to ensure the continuous, safe, and compliant operation of all facilities, infrastructure, utilities, and refrigeration systems. Maintenance & Response Protocols: PM: Requires a 100% initial equipment/refrigerant inventory (updated semi-annually) and execution of scheduled checks. UM: Detailed cost estimates must be submitted via the online Service Order Management System (SOMS) within 14 days, with repairs completed within 45 days of approval. EM: Operates 24/7/365 with a 3-hour on-site response time. Repairs under €3,000 must be mitigated or fixed immediately; those exceeding €3,000 require immediate COR coordination. Systems & Data Integrity: All work orders, inventories, and billing must be managed via SOMS. Documentation must be fully compatible with Microsoft Office, and all communication, logs, and briefings must be in English. Environmental & Liability Standards: The contractor is strictly liable for refrigerant management, requiring detailed tracking for units with greater than or equal to 3kg of gas and an annual leak report due every January 30th. Quality & Warranties: Fully incorporates EU Directive 2019/771, providing a 2-year legal guarantee on all parts and installations. Non-conforming work must be corrected within 7 days, or the work order faces cancellation without payment.

Classification

NAICS238990

PSC CodeZ1JZ

Place of Performance

CityKapaun/Vogelweh

StateDE-RP

CountryGERMANY

Contracting Office

OfficeDEFENSE COMMISSARY AGENCY- EUR AREA

CityAPO

StateAE

ZIP09021