Radiation Therapy Quality Management System Deployment and Trainingview on SAM.gov

STATEMENT OF WORK 2. Contract Title Radiation Therapy Quality Management System Deployment and Training. 3. Background The VA Medical Center – Overland Park requires a comprehensive software system to support quality assurance for radiotherapy treatment delivery and associated treatment machines. This effort will enable the facility to improve patient safety by verifying that radiotherapy treatment machines operate within defined tolerances and by supporting routine and patient‑specific quality assurance workflows. The work described in this SOW covers the initial deployment, configuration, and clinical adoption support for a new quality management software system for linear accelerators and related oncology information systems. It includes remote installation, configuration, verification, training, and adoption support necessary to achieve clinical “go‑live” at the VA Medical Center – Overland Park. 4. Scope The scope of this SOW includes all contractor activities necessary to deploy the radiation therapy quality management software system in the VA Medical Center – Overland Park production environment, configure it for use with existing treatment machines and oncology information systems, verify correct operation, train clinical and technical staff, and support adoption through initial clinical use. The work will be performed primarily via remote services, with coordination among Medical Center project leadership, information technology staff, and clinical staff. The scope is limited to the Medical Center's production data center and associated radiotherapy equipment and does not extend to other facilities or systems beyond those explicitly identified herein. 5. Specific Tasks 5.1 Task 1 – Project Management and Initiation The contractor shall provide project management services to plan, coordinate, and oversee all deployment activities. This includes identification of key project personnel (Executive Sponsor, Project Manager, IT Lead, and Clinical Lead), development of a communication plan, and coordination of all dependencies required to initiate the project. Subtask 5.1.1 – Project Initiation Confirm and review all aspects of the order and associated deliverables. Discuss preliminary dependencies such as server readiness, virtual environment requirements, linear accelerator prerequisites, and any required beam modeling activities. Identify project goals, objectives, and additional stakeholders. Establish the communication plan (methods, types, style, and schedule of status updates and meetings). Deliverables (Task 1): Project communication plan. Initial project schedule and milestone list. 5.2 Task 2 – System Installation and Environment Configuration The contractor shall perform remote installation of the quality management software system to the latest approved version on the Medical Center's designated production server(s) in a new virtual environment. Subtask 5.2.1 – Pre‑Installation Validation Validate that the production server(s) me…